TL;DR

Junior engineers often struggle to derive value from 1on1 meetings without a set agenda. The key is not to rely on structure, but to focus on open-ended questions and active listening. By doing so, junior engineers can unlock valuable insights and guidance from their seniors.

Who This Is For

This article is for junior engineers who feel uncertain about how to make the most of their 1on1 meetings with senior colleagues or managers. Specifically, it's for those who don't have a clear agenda or goals for these meetings but still want to gain valuable insights and guidance.

What Are 1on1 Meetings and Why Are They Important?

1on1 meetings are one-on-one discussions between a junior engineer and a senior colleague or manager. These meetings are important because they provide a platform for junior engineers to seek guidance, discuss challenges, and gain insights from more experienced individuals. The goal is not to have a structured conversation, but to foster open communication and knowledge sharing.

How Can I Prepare for a 1on1 Meeting Without an Agenda?

To prepare for a 1on1 meeting without an agenda, focus on identifying your current challenges and areas where you need guidance. Not your project's tasks, but your own growth. Write down 3-5 open-ended questions that can spark meaningful discussions. For example, "What's a common pitfall I've been overlooking in my recent projects?" or "How do you approach decision-making when there's limited data available?"

What Questions Should I Ask During the Meeting?

The best questions are those that encourage storytelling and sharing of experiences. Not "What's your favorite programming language?", but "Can you tell me about a time when you had to debug a complex issue?" or "How did you handle a difficult team dynamic in the past?" These types of questions help to uncover valuable insights and advice.

How Can I Ensure I Get Value from the Meeting?

To ensure you get value from the meeting, actively listen to what the senior colleague or manager is saying. Not just their words, but their tone and body language. Pay attention to their thought process, and ask follow-up questions to clarify any points you're unsure about. Remember, the goal is to have a conversation, not an interrogation.

How Can I Follow Up After the Meeting?

After the meeting, send a brief summary of what you discussed and any action items you agreed on. Not a detailed report, but a concise recap. This helps to ensure that you and the senior colleague or manager are on the same page and can continue the conversation in the future.

Preparation Checklist

To make the most of your 1on1 meetings without an agenda:

  • Identify your current challenges and areas where you need guidance.
  • Prepare 3-5 open-ended questions to spark meaningful discussions.
  • Actively listen to what the senior colleague or manager is saying.
  • Take notes on the conversation and any action items agreed on.
  • Send a brief summary of the discussion and action items after the meeting.
  • Work through a structured reflection process (the PM Interview Playbook covers self-reflection with real debrief examples) to help solidify your learnings.

Mistakes to Avoid

BAD: Going into the meeting without any preparation or questions, expecting the senior colleague or manager to dictate the conversation.

GOOD: Coming prepared with open-ended questions and a willingness to listen and learn.

BAD: Dominating the conversation and not allowing the senior colleague or manager to share their insights.

GOOD: Actively listening and asking follow-up questions to clarify any points you're unsure about.

BAD: Not following up after the meeting, allowing the conversation to go stale.

GOOD: Sending a brief summary of the discussion and action items, ensuring continued communication and progress.

FAQ

Q: What if I feel nervous or uncomfortable during the meeting?

A: It's normal to feel nervous, but remember that the senior colleague or manager is there to help. Take a deep breath, and focus on the conversation.

Q: How often should I have 1on1 meetings with my senior colleague or manager?

A: It depends on your team's dynamics and your personal needs. Not a fixed schedule, but a flexible arrangement that works for both parties.

Q: What if I don't know what questions to ask?

A: Start by reflecting on your current challenges and areas where you need guidance. Not your project's tasks, but your own growth. This will help you identify potential questions and topics for discussion.

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